Posted Mar 15
Art Stage Singapore Pte Ltd

Assistant, VIP Relations

Singapore Temporary
Salary: $600-$650

Engagement Period: Starting from April 2017, ending on - negotiable on engagement period

Reporting to : Chief Operating Officer

Roles & Responsibilities

Project assistants are to assist the department in the administrative and operations of Art Stage Singapore & Jakarta including, but not limited to:

VIP Database

  • Data entry
    • Adding new contacts into the system
  • Data update & review
    • For existing contacts with incomplete details such as missing emails/mailing addresses
  • Data expansion
    • Fact-finding through social media, webnews, publications for profiles of High-Net-Worth-Individuals
  • VIP microsite management
    • Create and add content and basic site maintenance (training will be provided)

VIP Relations Department Management/Logistic

  • VIP events preparations - Pre & during the Fair including guest list, logistics and operations management
  • Prepare documents and collaterals relevant to the distribution of VIP e-mails, VIP invitation packs and other VIP materials
  • Compile and update VIP programs before and during the Fairs
  • Manage VIP Concierge at Art Stage Fairs
  • Assist in the organisation and execution of VIP events during the Art Stage fairs including attending
    • Receptions/Exhibitions/Parties/Tours as well as Chaperoning VVIP guests when required


  • Good oral and written communication skills
  • Ability to evaluate situations and determine the proper course of action when necessary
  • Able to handle the pressure and stress
  • Proficiency Microsoft Office programs, such as Microsoft Word and Excel
  • Must be organized and good at time management
  • Highly motivated individual who can work autonomously and as part of a team

Additional Application Instructions

Kindly note that only shortlisted candidates will be notified.

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